All 3 and 4 year old children can access up to a maximum of 570 hours of free childcare a year (15 hours a week for 38 weeks a year). Your child can normally access their free childcare from the term after their third birthday.
Free childcare is an opportunity for your child to join in play based activities in a quality environment to support their developmental learning journey and prepare them for school.
Your child will have the chance to play and learn in an environment that will help to extend their skills and experiences, develop their confidence and build on what they already know.
Childcare providers offer various models of flexibility when delivering free childcare/ early education. You will need to check directly with your preferred provider if they can offer the attendance pattern that you require for your child.
To access the 15 hours free childcare you will need to get in touch with the childcare provider / school nursery you would like your child to go to. You can search for participating childcare providers here or call Sandwell Family Information Service on 0121 569 4914.
You will then need to contact or visit your preferred childcare provider / school nursery to ask for the admissions guidance and an application form.
Complete the application and return it direct to your preferred childcare provider / school nursery who will then get in touch with you regarding your childs place.
The date you can start a funded place depends on your child's birthday.
When can your child start?
|1 January to 31 March||
The beginning of Summer term on or after 1 April
|1 April to 31 August||
The beginning of Autumn term on or after 1 September
|1 September to 31 December||
The beginning of Spring term on or after 1 January
Your child's nursery must be registered with Ofsted and included on the local authority list of early education providers to receive the 15 hours free childcare. These include school nurseries, day nurseries, childminders and pre school playgroups.
Please note some school nurseries may only take your child / children from the September following their 3rd birthday, however you can still access your 15 hours free childcare at a day nursery, pre-school playgroup or childminder from the term following their 3rd birthday, and then they can then transfer to a school nursery in the September.
Please note your child is not automatically given a place at the school if they attend a school nusery. For further information on the school admissions process visit Sandwell Schools Admissions
The Equality Act 2010 places a duty on all providers to:
- Make reasonable adjustments for disabled children
- Not treat a disabled child less favourably
The Special Educational Need (SEN) Code of Practice 2014 has the following fundamental principles that providers in receipt of Government Early Education Funding must have regard to:
- A child with special educational needs should have their needs met
- The special educational needs of children will normally be met in mainstream schools or settings
- The views of the child should be sought and taken into account
- Parents should have a vital role to play in supporting their child's education
- Children with special educational needs should be offered full access to a broad, balanced and relevant education, including an appropriate curriculum for the Foundation Stage and the National Curriculum.
If your child has specific needs further support is available from our specialist Brokerage staff.
More information on choosing childcare for a child with a special educational need or disability
The Brokerage Service provides help to families who are unable to find a 3 year old funded place. They will discuss your needs with you and provide advice and information on the availability of places in your area.
If your child has specific needs further support is available from our specialist Brokerage officers.
If you need any help finding suitable childcare then contact us and we will do out best to help you.
How many hours?
Your child is entitled to 570 hours of early education funded hours over an academic year.
You can access a maximum of 15 hours per week over school term time (minimum of 38 weeks), or you may take a stretched offer. The stretched offer will give you the same total number of free hours per year, but spreads them over both the term time and some or all, of the school holidays. Your childcare provider will tell you if they offer the stretched offer.
What if I use more than one childcare provider?
If you are using more than one childcare provider you'll need to make sure that they both know that your child is attending elsewhere too.
If you use more than one provider, up to a maximum of two, each provider must agree the total number of hours per term they offering you. It is really important that you do not receive more per term in total than your entitlement otherwise you will need to pay for the extra hours.
The two providers must also offer the entitlement over the same amount of weeks.
Add the hours per week together if you are using more than one provider to make sure the total no more than 15 hours per week (fewer if delivered under a stretched offer).
My child attends more than 15 hours a week
If your child attends for more than 15 hours a week, you'll need to pay your provider for the additional childcare hours. Your provider must notify you at the beginning of the term if your requirements exceed the funding limit.
What times are the sessions offered?
Free early education sessions offered by a provider must be between 2.5 hours and 10 hours per day between the hours of 7am and 7pm.
Where sessional care is offered these session can be:
- 5 hours per day over 3 days
- 3 hours per day over 5 days
If your child is attending a nursery within a school for 15 hours this is your total free entitlement, you must not make a claim from another provider.
If your child is attending at a school for less than 15 hours, you can take the left over hours at a second provider.
What happens if I want to move my child to another childcare provider?
We don't recommend moving your child during the academic term as it is in a child’s best interest to be settled with a provider, and funding cannot be transfered to a new provider before the start of the next term.
If you do wish to move your child, then you need to do this before the start of a term and you'll need to give your current provider notice of your plans as soon as you can.
We have developed a nursery education / Free Childcare booklet that contains all the information that you need to know about nursery education.
If you require any further information on nursery education / free childcare funding please contact Sandwell Family Information Service via the contact us section of the website or on 0121 569 4914.
How to make a complaint about the free childcare for 2, 3 and 4 year olds or issues with the quality of the setting
We are aware that sometimes things don’t work out and that you may encounter difficulties such as:
- applying for a free childcare funded place
- issues with the quality of the setting
- reconfirming their 30 hours eligibility code
So that these issues can be sorted out as quickly as possible, please see below who you will need to contact depending on your concerns:
Complaints in relation to funding issues
If you're not satisfied you have received your free entitlement in the correct way first:
- Talk to the setting as they'll have a complaints procedure.
- If it's not resolved, lodge a formal complaint through the providers complaints procedure.
- If you're still unhappy after exploring these options, email details of your complaint to firstname.lastname@example.org
Complaints and issues with your 30 hours eligibility code
If you have a complaint or have any issues regarding your 30 hours eligibility code then please contact HMRC directly on 0300 123 4097
Complaints about childcare quality
If the complaint relates to quality issues, first speak to your setting. If it isn't resolved, contact Ofsted on 0300 123 1234
If your child is 3 or 4 years old and receiving the universal 15 hours free childcare in Sandwell your childcare provider may be eligible for Early Years Pupil Premium (EYPP), if you meet the eligibility criteria.
The Early Years Pupil Premium is extra funding paid to your registered childcare provider to support your child/children’s development, learning and care.
How will I know if my child is entitled?
Your child/children will be eligible if you are in receipt of one or more of the following benefits (same criteria used to access eligibility for free school meals):
• Income Support
• Income-based Jobseekers Allowance
• Income-related Employment and Support Allowance
• Support under Part VI of the Immigration and Asylum Act 1999
• The guaranteed element of State Pension Credit
• Child tax credit (but not working tax credit) and earn no more than £16,190 a year.
• Working Tax Credit run-on (paid for 4 weeks after you stop receiving Working Tax Credit)
• Universal Credit and earn no more than £7,400 a year
You may also be eligible if your child:
- is currently being looked after by a local authority in England or Wales
- has left care in England or Wales through:
- an adoption order
- a special guardianship order
- a child arrangements order
If you are not in receipt of one of the above benefits/credits you will not be eligible to apply.
How do I apply for Early Years Pupil Premium funding?
If your child attends a Day Nursery, Childminder or Pre School you will be asked to tick a box and sign when you complete your parent declaration to confirm that you are happy for your details to be checked for eligibility for EYPP via the funding portal.
If your child attends a school nursery, you will be asked to complete an EYPP form which will be used to check your eligibility.
How do I receive the Early Years Pupil Premium?
The Early Years Pupil Premium is paid directly to your childcare provider as part of their normal funding claim.
How can the extra funds help my child?
This extra funding can be used in lots of ways to give them the best start in life and prepare them for full time school.
For example, the funding can be used to provide;
• Specialist training for staff e.g. speech and language development
• Extra or individual support in a particular learning area
• Extra equipment to support particular development
• Additional staffing or staff hours to enable further support for your child
Early years and childcare providers will have to demonstrate to Ofsted, the regulator of these services, how they have used these extra funds to support your child.
Will I be involved in how the money is being spent?
Your child’s key person, as part of their ongoing communication, will continue to talk to you about your child’s time in the setting.
What happens if my financial situation changes?
Once your child is eligible for Early Years Pupil Premium, they will remain so until they start reception.
Additional funding is available for providers to support children with Special Educational Needs and Disabilities.
Children aged 3 and 4 years old, who are in receipt of Disability Living Allowance (DLA) and claiming an Early Education Funded place could be eligible to apply for the Disability Access Fund (DAF).
This could mean childcare providers could get access to £615 per calendar year for each eligible child that could aid in making reasonable adjustments at the setting and improve accessibility.
If you are in receipt of Disability Living Allowance (DLA) and would like your child's childcare provider to receive the DAF funding please complete the Disability Access Fund (DAF) Declaration Form and return it to the address on the form.
If you would like to find out more or have any questions please contact Sandwell Family Information Service on 0121 569 4914